Meeting Room Application

The Greenfield Public Library has two meeting rooms -- the Community Meeting Room (up to 100) and the Conference Room (up to 25) -- that can be used by individuals, city groups, civic organizations, and nonprofits (501(c)3 documentation may be required) per our meeting room policy. All rooms are handicap accessible. Please check the library's calendar for availability before requesting space. After hours meetings are not currently possible. 

Until our after-hour protocols are in place, all meetings must take place during open library hours. 

Library staff will contact you to let you know if your application has been approved. If you do not hear from us after one week, please call us at 413-772-1544 ext. 5106 to verify that your application was received.

Metered parking is available at the lot adjacent to the library.  

For additional information or any questions, please contact the library's Administrative Assistant at 413-772-1544 ext. 5106.

Donations to the Greenfield Public Library for use of our meeting rooms are greatly appreciated.

Once the form is completed you will get a screen with this text:  “Thank you for submitting a meeting room application. A member of our staff will be in touch.” followed by an email.  If you did not see either of these, the library has not received your application.  Please check for errors and resubmit.

Room Requested*

Community Meeting Room (max capacity 100 people) Conference Room (max capacity 25 people) I would like to request both rooms

Either or both rooms can be requested. Please check the calendar for availability before requesting.

Date Requested*

Time meeting will start*

Time meeting will end*

Description of Event

(8000 character limit. Characters so far: 0 Word Count: 0)

(Indicate number of expected attendees)

Name of Sponsoring Organization or Individual*

Type of Organization

City Civic School Nonprofit (501(c)3 documentation may be required)

Name of Person Responsible for Reservation*

Phone number of Person Responsible for Reservation*

Street Address of Person/Organization Responsible *

Town-State-Zip Code*

Email of Person Responsible for Reservation*

You will get a confirmation email

Number of Tables Needed

Applicant is responsible for setting up room

Number of Chairs Needed

Applicant is responsible for setting up room

Technology needed

Zoom connectivity (Conference Room ONLY) Ability to connect to/cast from a computer

Will you be serving food at your meeting?*

Yes No

Please refer to the library's kitchenette policy regarding food in the library.

Cleaning (fee may be applied if room is not clean)*

Agree

I understand cleanup of the room is my responsibility. Tables will be clean and clear of debris, and I will remove any trash generated.

Authority to Reserve Room*

Agree

I certify I have the authority to reserve the room; and that the above statements are true to the best of my knowledge and belief.

Responsibility for Damage*

Agree

I hereby agree to be responsible for any damage caused to the library premises during my event, and further agree to pay for said damages as assessed by the Library Board of Trustees.

Rules and Policies*

Agree

I have read and agree to abide by and uphold all rules and policies of the GPL governing the use of library premises, including regulations prohibiting an entrance fee/donation for my event.

Personal Release of Injury or Property Damage*

Agree

I agree to release, acquit, discharge, any and all claims or rights of action for any personal injuries or property damage which may occur as a result of the use of the above premises.

Holds Harmless Agreement*

Agree

I agree to protect, save, and keep the GPL Trustees, Library Director, their agents/staff free of harm and indemnified against from any and all loss, cost, or expense as a result accident/injury.

Cancellation of Event

I have read the policy I have not read the policy

See GPL's Meeting Room policy regarding cancellation of meetings.

Enter your name*

Entering my name above indicates that I have read and agreed to the above policies.

Enter the 3 letter code embedded in the policy*

Your Sunday Color*

Submit Form

Please review what you entered before you click the Submit button, and click it ONLY ONCE.